28-30 MARCH 2025

51st EHMA ANNUAL GENERAL MEETING - WARSAW

DAYS
HOURS
MINUTES
SECONDS

Leading theme: Hospitality by Design

As we advance into the future, our industry is being transformed by a design-centric approach that enhances hotel interiors, enriches guest experiences, integrates cutting-edge technology, and promotes sustainability.

Agenda

All Friday events will take place at the Polonia Palace Hotel.
Dress Code: Smart Casual
Location: Conference Center on the First Floor
01:15 pm – 02:00 pm | Coffee Break / Sponsors’ Time for members, speakers, partners, accompanying persons and Young EHMA

Event: 51st EHMA Annual General Assembly
Location:
Ludwikowska Ballroom
02:00 pm – 04:00 pm | First Official Part
| Open to Members Only
Agenda:

  • Welcome
  • Official Opening of the 51st Ordinary General Meeting by the EHMA President
  • Approval of the Minutes of the 50th Annual General Meeting in Venice
  • President’s Annual Report
  • Financial Report
  • Release of the Executive Committee and Management Council 2022-2024
  • Auditors, and Arbiters Reports
  • Membership Situation
  • Members’ Time
    – Intervention by member Mr. Eric-Jan Ginjaar
    – Intervention by member Mr. Philippe Clarinval
  • Presentation Venues for EHMA General Assembly 2026 and 2027
  • Mr. Alexandros Vassilikos – President of HOTREC
  • Ms. Brenda Collin – Executive Vice President Europe – Preferred Travel Group
  • Elections for President, 1st Vice President, Vice President, and Boards of Auditors and Arbiters

Location: Conference Center on the First Floor
04:00 pm – 04:30 pm | Coffee Break / Sponsors’ Time

Location: Ludwikowska Ballroom
04:30 pm – 06:00 pm
| Second Official Part | Open to Members, Speakers, Partners, and Young EHMA
Agenda:

  • Introduction of Prof Ian Millar & Young EHMA Group 2025
  • EHMA Best Practices 2024 “Why the Ultimate Hotel Guest Experience Matters?
  • Ecole Hôtelière de Lausanne
  • Nolan Cornell
  • Introduction of New Members
  • Results of Elections


06:00 pm
| Results of Elections and Closing Remarks

Event: Welcome Reception
Dress Code:
Cocktail Attire
Location: Ludwikowska Ballroom
07:30 pm – 11:00 pm | Welcome Cocktail and Reception

08:00 am | Departure from the Polonia Palace Hotel to Renaissance Airport Warsaw Hotel

Dress Code: Smart Casual
Location: Ballroom Foyer
08:30 am – 09:10 am | Coffee Break Sponsors’ Time

Event: Educational Day Conference | “Hospitality by Design”
Location: Ballroom, Renaissance Airport Warsaw Hotel
Morning Sessions

09:10 am – 09:25 am | Event Opening and Welcome Speeches
Speakers:

  • Panos Almyrantis, President of EHMA
  • Pawel Lewtak, Chairman of the Organizing Committee
  • City of Warsaw


09:25 am – 10:05 am | Design Your Future
Speaker: Pawel Motyl

10:05 am – 11:00 am | Technology Design Session
Speakers:

  • Prof. Andrzej Wodecki, Warsaw University of Technology
  • Paola Gariglio, Amadeus

11:00 am – 11:30 am | Coffee Break Sponsors’ Time

11:30 am – 12:30 pm | Sustainability Session
Speakers:

  • Manuel Engelsthal, Strabag SE
  • Frank Theis, Diversey
  • Onno Poortier, Now Transforming Hospitality

Afternoon Sessions

12:30 pm – 1:30 pm | People & Culture Session
Speakers:

  • Dr. Jan Ferris and Marco Truffelli, RESILIRĒ Psychological Growth
  • Clare Shine and Paola Vulterini, Valueable Network

1:30 pm – 02:50 pm | Business Lunch
Location: Restaurant Challenge ’32

02:50 pm – 03:30 pm | Hospitality Keynote
Speaker: Prof. Dr. Ian Yeoman, Hotel Management School Leeuwarden

03:30 pm – 04:20 pm | Interior Design Session
Speakers:

  • Nick Solomon, AvroKO Interior Design Studio
  • Zuzanna Skalska, FutureS Thinking

04:20 pm – 04:50 pm | Coffee Break Sponsors’ Time

04:50 pm – 05:35 pm | Sports Keynote
Speaker: Szymon Marciniak, FIFA & UEFA Referee

05:35 pm – 05:45 pm | Closing Remarks and Event Summary

05:45 pm – 06:15 pm | Return from Renaissance Airport Warsaw Hotel to the Polonia Palace Hotel

Event: Gala Dinner
Dress Code:
Black Tie
Location: Grand Ballroom, Sheraton Grand Warsaw
07:30 pm – 08:00 pm | Departure from the Polonia Palace Hotel to Sheraton Grand Warsaw
08:00 pm – 00:00 am | Cocktail Reception and Gala Dinner
00:00 am – 00:30 am | Return from Sheraton Grand Warsaw to the Polonia Palace Hotel

Time Change: Clocks go forward 1 hour at 02:00 am (Winter to Summer Time).
Event: Farewell Brunch
10:00 am – 02:00 pm | Farewell Brunch
Location: Ludwikowska Ballroom, Polonia Palace Hotel
Event: All-Day Departures

Dress Code: Smart Casual
Location: Conference Center on the First Floor
01:15 pm – 02:00 pm | Coffee Break / Sponsors’ Time for members, speakers, partners, accompanying persons and Young EHMA

Location: Meeting Room A on the First Floor, Metropol Hotel
02:00 pm – 04:00 pm | Young EHMA Session conducted by Prof. Ian Millar – Senior Lecturer EHL

Location:
Conference Center on the First Floor, Polonia Palace Hotel
04:00 pm – 04:30 pm | Coffee Break Sponsors’ Time
04:30 pm | Young EHMA Group joins AGM

„All Friday events will take place at the Polonia Palace Hotel.”
Dress Code: Smart Casual
Location: Conference Center on the First Floor

01:15 pm – 02:00 pm
| Coffee Break / Sponsors’ Time for members, speakers, partners, accompanying persons and Young EHMA

Meeting Point: Lobby

02:30 pm – 05:30 pm | City Tour

Dress Code: Smart Casual

Meeting Point: Lobby at the Polonia Palace Hotel
10:00 am – 03:00 pm | City Tour with Lunch

Speakers

Participating Hotels

The Polonia Palace Hotel, one of Warsaw’s most historic landmarks, will serve as the official home for EHMA guests, offering accommodations and hosting the Welcome Cocktail.
The Renaissance Warsaw Airport Hotel will host the Educational Day. The elegant Sheraton Grand Warsaw will provide the perfect setting for the Gala Dinner.

Enjoy The Best Tour & Experience in Warsaw

Additionally, we are preparing a special programme for accompanying persons to extend their Polish experience. 

Warsaw proudly holds the title of European Best Destination 2023, standing as a vibrant and welcoming city that seamlessly blends history, culture, and modernity.

Known for its beautiful green spaces, charming Old Town, and dynamic cultural scene, the Polish capital offers something for everyone.

Whether strolling through its historic streets, relaxing in its parks, or savouring its rich culinary offerings, Warsaw captivates visitors as a top European destination.

This prestigious recognition highlights its unique ability to combine tradition with innovation, making it a city of surprises and unforgettable experiences.

Extend your Polish experience in Krakow!

Organizing Committee

Pawel Lewtak

Polonia Palace Hotel

National Delegate
Central Europe

Artur Derela

Renaissance Warsaw
Airport Hotel

Dominik Chrapek

Double Tree by Hilton Lodz

Levent Cengiz

Sheraton Grand Warsaw

EHMA

Supporting Partners

They will be there… The partners of this edition

Booking Request:


Press office

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INGENIA DIRECT

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